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Many thanks for your entry. Your start number can be seen on the separate entry list.

Arrival Procedure

On your way to the start check out the trip calibration route (see separate map). The nearest fuel station is at 154/4086 4287.

If you bring your competing car on a trailer, on arrival at Heydon Grange Golf and Country Club please unload and leave your trailer at location T (see map below) – space is limited. Park your tow vehicle in the upper car park.

Friday Arrivals

Scrutineering and Documentation are open on Friday evening from 17:00 to 19:00.

On arrival at Heydon Grange follow the drive to the main building and turn right into the upper car park (U). Keep the car park aisles clear at all times. Proceed to Scrutineering (S) and collect your Process Sheet. After scrutineering drive down the ramp into the lower car park (L) for tidy parking (competitors’ vehicles ONLY). Take your Process Sheet and other required documents to rally documentation (D) in the main building. On Saturday morning between 07:00 to 08:30 proceed to the Sound Test with your Process Card.

Saturday Arrivals

Noise, Scrutineering and Documentation are open on Saturday morning from 07:00 to 08:30.

On arrival at Heydon Grange follow the drive until you reach the Sound Test (N) and collect your Process Sheet. Then continue to the main building and turn right into the upper car park (U). Keep the car park aisles clear at all times. Proceed to Scrutineering (S) and then drive down the ramp into the lower car park (L) for tidy parking (competitors’ vehicles ONLY). Take your Process Sheet and other required documents to rally documentation (D) in the main building.

Rally Documentation/Signing-On

Rally documentation is located in the main building.

MTC1 (the start control) and MTC3 (the finish control) will be in the same area.

 At rally documentation show your Process Card to the officials and receive your Signing-On pack. Retain your Process Card. Also study the event notice board and offload your loose change into the “Multiple Sclerosis Society” collection bucket.

On Saturday morning, at 08:00 plus your start number in minutes, present your Process Card at MTC1 and receive in return your Start Pack. Report back to MTC1 at 09:00 plus your start number in minutes with Time Card 1 for booking out.

AND care, quiet and respect at all times at the Rally HQ complex.

There is a bar close to documentation which can serve you with snacks and drinks (and bacon rolls and pastries on Saturday morning).

Amendments to Supplementary Regulations

3. Authorisation

Cloverleaf Historic Rally - National B Permit Number 61169

Cloverleaf Clubmans Rally - Clubmans Permit Number 61170

CAO Authorisation No. TBA

7. Programme

Friday October 22

Sound Test will not take place on Friday evening

Saturday October 23

07:00 – 08:30 - Sound Test, Scrutineering and Signing-on at Heydon Grange.

08:00 – Road Book Collection time for Car 0. Car 0 will start at 09:00 and will be due at Lunch-in at ~12:12, MTC2 (Lunch-out) at ~13:12, MTC3 (Finish) at 16:15. Dinner will be served from 17:00.

Partial checklist before you leave home

 

v     MSA Competition Licences (Historic Rally only)

v     Club membership cards

v     MOT (if appropriate)

v     V5

v     HVIF (if appropriate)

v     Map 154 would be handy

v     Average Speed Tables

v     Clipboard, romer, pens, pencils and eraser

v     Travel sickness pills

v     Loose change.

v     If you need to buy a competition licence at the start (Historic Rally only) please bring two passport size photographs with you.

Contents of signing-on pack

v     Two rally numbers. Affix these inside the nearside and offside windows of your car – numbers pointing outwards!

v     Time Cards 1-5 (Incorporating Damage Declaration Form on the back of Time Card 5).

v     2 x lunch tickets.

v     2 x dinner tickets.

v     Final final instructions (if necessary).

Contents of start pack

Your start pack can be collected from the documentation area 60 minutes before your scheduled departure time from MTC1 and will contain the following:

v     Competitor Record Sheet

v     Public Relations Leaflet

v     Wimbish Green Test Diagrams

v     Weston Woods Test Diagrams

v     Event Questionnaire

v     Results Query Form

Route Information

The route for the event will be issued in four parts:-

Route Card 1 will be issued 60 minutes before your start time

Route Card 2 will be issued at TS1

Route Card 3 will be issued at MTC2

Route Card 4 will be issued at TS5

The Loose Change Rule

In the interests of safety, Cloverleaf competitors will be asked not to carry loose change with them on the event.
The organisers believe that the risk of coinage falling on the floor and rendering brakes inoperable or forcing the throttle open could be too great.
Instead, drivers and navigators will be requested to deposit their coins in the bucket marked "Multiple Sclerosis Society" during signing-on.

Photographer

M&H Photography

Competitor Briefing

There will not be a pre-event briefing at the start; instead the Clerk of the Course wishes it to be known that:

"In 2008 we had zero PR complaints and with your co-operation we want to keep it that way this year. You must at all times drive with care and consideration, and respect other road users and speed limits. Any adverse report of your driving behaviour will result in your exclusion from the event.

We have chosen a route which uses the most interesting and least populated roads in the area. Some of the roads are quite narrow but please be patient if you are delayed. Remember you will be able to drop your worst lateness penalty.

Have an enjoyable day - see you safely at the finish."  Alan Barnard

Delay Allowance

Delay allowance will only apply to unforeseen queuing at the start of Special Tests and should only be claimed if the three minute contingency is exceeded. If necessary, the marshal will record an arrival time in the marshals’ signature box.

Special Test Diagrams and Instructions

Cones are marked with black circles.

Solid lines between cones at a Test Start (TS) mark the starting point (front wheels behind the line) of a special test.

Solid lines between cones the Test Finish (TF) require a stop astride before continuing. The lines (real or imaginary) joining cones run the width of the cone base. Astride – means the line bisects the front and rear wheels without touching them.

Solid lines marking the boundary of a test mark the limit of your driving area. Crossing any line will incur a test Maximum Penalty.

The route through the test is shown as a solid line.

Self-Start Regularities

All regularities are self-start at RS controls. Please re-read paragraph 12 of the Supplementary Regulations to remind you of the procedural requirements. When you arrive at the first RTP on a regularity, if your RS time has not been completed in INK, then the marshal will strike through the entry and you will be deemed to have missed the RS control.

Missing/Unmanned RTPs

We hope there won’t be any; but if there are, timing will be additive from the previous RS or RTP to the next RTP. If the last RTP on a regularity is missing it will be cancelled.

Route Checks/Secret Checks

There are no Route Checks but there may be Secret Checks.

Display of Ideal Times

A card will be on display at each RTP showing the ideal time from the previous regularity control.

Scheduled Times

The Time Cards will show in light grey the time that car 0 is due at each MTC, RS and TS. There are no penalties for booking in early or late at each RS and TS, but please try to keep to your scheduled time during the day.

Public Footpaths

The test sites at Wimbish Green and Weston Woods are crossed by public footpaths. These crossings are between the tests and identified by Caution and Pedestrian Crossing signs. Please give way to pedestrians at these points.

Competitor Public Relations Leaflet

In the unlikely event that you encounter any public opposition during the rally please be polite to the complainant and do not enter into any arguments. Hand over the competitor public relations leaflet in your road book and depart the scene as respectfully as possible.

Emergency Contacts/Procedures

Throughout the weekend you may contact the Event Secretary (Jill Barnard) 07887 676977 or the Entries Secretary (Freya Barnard) 07762 537440.

A sweep crew will be following the rally in a van as a get-you-running-if-they-can service in the event of a breakdown.

If you are involved in an incident in which injury has been caused then you should call the emergency services if is appropriate to the circumstances.

Road Traffic Act 1988 Section 170.-  Any injury incidents must be reported to the Police Authority.

The nearest A&E department on the route is at Addenbrooke's Hospital, Hills Road, Cambridge, Cambridgeshire, CB2 0QQ; Tel: 01223 245151; Map Reference 154/4655.

Lockton Insurance

If you are using the club-organised insurance cover for the event, relevant details should you need them are:

Broker Name: Lockton Companies International Limited

Underwriter: Brit Insurance Limited:

Cover Note Number: BA32712

Organising Club: West Essex Car Club